This role ensures smooth day-to-day operations, supports leadership and staff, and builds the foundational processes needed for an efficient and professional workplace. The ideal candidate is proactive, highly organised, and comfortable wearing many hats in a dynamic, fast-growing environment.

Description

Reporting to the Project Manager in Portugal your main responsibilities will be:

Point of contact for all employees for administrative questions (first-level support) and contact person for external entities (authorities, service providers, landlord);

Oversee office and facility management, including maintenance, cleaning, cafeteria services;

Ensuring a well-maintained and organised office space, office capacity, access management, supplies and equipment;

Develop and manage administrative processes for a newly established office;

Plan and coordinate internal meetings and appointments;

Organise and manage company events, such as team activities and training sessions;

Maintain internal documentation and knowledge management structures, including filing systems, SharePoint, and Confluence pages.

Profile

The ideal candidate will have:

Minimum of 3 years of experience as Office Manager, Administrative Manager, Executive Assistant, or similar role

Expertise in office management and coordination

Strong organisational and time management skills

Fluent in English and Portuguese. Any further language skills are a plus

Proficiency in Microsoft 365

Experience working in a startup, new office setup, or fast growth environment

Knowledge of local administrative requirements (contracts, compliance, office regulations)

We are looking for someone who can proactively wear many different hats at the same time, always managing priorities and showing a positive attitude.

Job Offer

Competitive annual salary linked to the seniority of the chosen person;

Meal allowance paid in a meal card;

Health Insurance

25 days of annual leave;

Other flexible benefits;

Permanent contract based in Lisbon.