Your new company
A very large non-governmental organization, present in several countries around the world with a very large social aspect giving support to education, health and culture issues that is seeking an Office Coordinator (m/f/d).
Your new role
As a dynamic and organized Office Coordinator in the official headquarters of operations, assisting in a broad range of activities regarding both operational and relationship matters, establishing regular effective interactions with diverse interlocutors at all levels, the main duties and responsibilities are:
Manage reception, office supplies, and ensure the smooth daily operation of the office, including cleaning and maintenance;
Handle supplier management, including discussing budgets and supervising their activities;
Conduct inventory management, covering all office materials, supplies and resources, as well as ensuring the proper care, organization and preservation of valuable assets;
Receive and interact with incoming visitors, including VIP level;
Coordinate a wide range of events, including formal and protocol-related events, overseeing every detail from start to finish;
Prepare and edit correspondence – including drafting memos, communications, presentations and other documents – and quality control of correspondence;
Design and maintain databases;
File and retrieve documents and reference materials;
Arrange and co-ordinate meetings and events;
Answer and manage incoming calls;
Liaise with internal staff at all levels;
Review operating practices and implement improvements where necessary;
What you'll need to succeed
At least 5 years of experience providing support at a high level;
Proficient computer skills and in-depth knowledge of MS Office tools
Deep knowledge of standard office administrative practices, protocol standards and procedures;
Bachelor's degree minimum;
An excellent level of Portuguese and English, written and spoken, is mandatory (additional languages such as French, Farsi, or Arabic are a plus);
Communications skills, discretion and ability to deal with sensitive situations and understand nuances, as well as the ability to work under pressure and to multitask.
What you'll get in return
The possibility of integration into a reference group in the sector by being part of a multinational company that is in the process of expansion in Portugal. You will have the opportunity to grow and develop your personal and professional competences.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.