This position requires an organised and detail-oriented Executive Assistant to provide high-level administrative support within the industrial and manufacturing sector. The role is based in Lisbon and demands a professional who can manage multiple responsibilities seamlessly.

Description

Manage and coordinate the Regional President's complex calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones;

Serve as the primary point of contact for internal and external stakeholders, maintaining professional and effective communication on behalf of the President;

Prepare, proofread, and edit correspondence, presentations, reports, and other documents for the President;

Organise and coordinate regional leadership meetings, events, and conferences, including agenda preparation, logistics, and minute-taking;

Screen and prioritise incoming communications, ensuring timely responses and appropriate delegation;

Handle confidential information with the utmost discretion and professionalism;

Support project management initiatives by tracking deadlines, deliverables, and followups as directed by the President;

Collaborate with other executive assistants and administrative staff across the company for alignment and best practice sharing;

Assist with expense reporting, budgeting, and invoice processing as required.

Profile

The successful applicant must have:

Bachelor's degree or equivalent work experience in business administration or a related field;

Minimum of 5 years' experience supporting senior executives;

Ideally have experience supporting a complex commercial/sales operations across differing countries and cultures;

Project management experience;

Exceptional organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment;

Excellent written and verbal communication skills; proficiency in English is essential;

High degree of professionalism, discretion, and integrity;

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint);

Strong interpersonal skills and a collaborative approach to working with cross-functional teams;

Flexibility to occasionally work outside standard business hours as required;

Proactive problem-solving and decision-making abilities;

Attention to detail and accuracy;

Ability to work independently and as part of a team;

Adaptability and resilience in a dynamic work environment;

Commitment to animal health and company values;

Flexibility to occasionally work outside standard business hours as required.

Job Offer

Permanent contract with a competitive annual;

Meal allowance and comprehensive health insurance;

Opportunity to work in a large organisation within the industrial and manufacturing industry;

Professional and structured working environment in Lisbon;

Work 4 days a week to balance your professional and personal life.