Our client is a leading company in the pharmaceutical industry that is looking for an Office Manager, for a temporary position with the possibility of staying.

Principais responsabilidades

• Provide comprehensive administrative assistance to the CEO and Board of Directors, including managing calendars, scheduling meetings, and preparing materials for board meetings.
• Coordinate travel arrangements, itineraries, and event logistics.
• Prepare presentations, reports, and documents for executive use.
• Manage and prioritize communications, ensuring timely responses and proper documentation.
• Oversee the day-to-day management of the office, ensuring a well-organized, efficient, and productive work environment.
• Manage office supplies, equipment, and vendor relationships.
• Handle general office administrative tasks such as scheduling, correspondence, and record-keeping.
• Ensure the smooth operation of office systems and processes.
• Assist with HR-related tasks such as onboarding new employees, maintaining employee records, coordinating employee benefits and mandatory training sessions.
• Help with recruitment by coordinating interviews, managing candidate communications, and supporting the hiring process.
• Ensure compliance with company policies, labor laws, and employment regulations.
• Support the planning of company events, team-building activities, and employee engagement initiatives.
• Collaborate with various departments to ensure the flow of information and operational efficiency.
• Assist in special projects and ad-hoc tasks as needed by the CEO and executive team.

Perfil desejado

• Educational Background: Bachelor's degree in business administration, Human Resources, or a related field is preferred.
• Experience: 5+ years of experience in administrative assistance, office management, or a related administrative role, preferably with exposure to HR functions.
• Experience working in a fast-paced environment, supporting C-suite executives and managing office operations.
• Familiarity with board governance, meeting coordination, and minute-taking is an advantage.
• HR Experience: Exposure to HR processes, including recruitment, onboarding, and employee relations. Understanding of labor laws, employment regulations, and best practices in HR management.
• Proactive and dynamic profile;
• Oriented for solutions;
• Availability to work in a temporary project with the possibility of staying

Benefícios adicionais

A great opportunity for your professional growth.