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Executive Assistant (M/F/D) (M/F)


26.05.2024 | Lisboa | Referência: 2198945


Descrição da Função

Your new company

Very large non-governmental organization, present in several countries around the world with a very large social aspect giving support to education, health and culture issues that is seeking a Executive Assistant (m/f/d).

Your new role

To assist the Head of Department in a broad range of activities regarding both operational and relationship matters, establishing regular effective interactions with diverse interlocutors at all levels, the main duties and responsibilities are: 

-Prepare and edit correspondence – including drafting memos, communications, presentations and other documents – and quality control of correspondence; 

-Obtain data from the field, perform quality control, and produce reports – e.g. HR/performance reviews, contact lists, event calendar and reporting;
-Design and maintain databases;
-File and retrieve documents and reference materials;
-Conduct research, collect and analyze data to prepare reports and documents;
-Manage and maintain executives' schedules, appointments and travel arrangements and expense reporting;
-Arrange and co-ordinate meetings and events;
-Record, transcribe and distribute minutes of meetings;
-Monitor, screen, respond to and distribute incoming communications;
-Answer and manage incoming calls;
-Receive and interact with incoming visitors, including VIP level;
-Liaise with internal staff at all levels;
-Co-ordinate project-based work and oversee to completion;
-Review operating practices and implement improvements where necessary;
-Supervise, coach and train lower level staff.

What you'll need to succeed 

-At least 5 years of experience providing support at a high level;
-Proficient computer skills and in-depth knowledge of MS Office tools e.g. in MS Word – quality publications; MS Excel – data analysis tools; MS PowerPoint – quality, elegant presentations; MS Outlook – list management;
-Deep knowledge of standard office administrative practices, protocol standards and procedures; 
-Bachelors degree minimum;
-Excellent level of Portuguese and English, written and spoken, is mandatory; 
-Communications skills, discretion and ability to deal wit sensitive situations and understand nuances, as well ad ability to work under pressure and to multi-task. 

What you'll get in return

The possibility of integration in a reference group in the sector by being part of a multinational company that it’s in the process of expansion in Portugal, you will have the opportunity to grow and develop your personal and professional competences. 

What you need to do won 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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