Descrição da Função
JOB DESCRIPTION
Job title: Accounts Receivable
Reports directly to: Director of Finance
Direct Reports: Accounting Department
Overall Job Purpose
The main role is to ensure the payments for goods and services and properly records the transactions. This typically involves sending bill reminders and statements to clients, posting financial transaction to an accounting system and making bank deposits.
The duties and responsibilities of this position require not only a knack for numbers, but also attention to detail and well-developed organizational skills.
Qualifications & Skills
• Diploma or Vocational Certificate in Accounting or Business Administration or related field.
• Knowledge of accounts receivable
• Knowledge of office administration and procedures
• Knowledge of general bookkeeping procedures
• Knowledge of general accounting principals
• Proficient in relevant computer software
• Knowledge of regulatory standards and compliance requirements
• Fluent in Italian. Knowledge of additional languages is a plus
Candidate profile
Education and Experience
• 1-3 years accounts receivable and general accounting experience
Principal Accountabilities
• Processes food and beverage invoices.
• Checks daily purchase to various kitchen, bar and store.
• Checks invoices for acknowledgement of receipt of goods.
• Checks arithmetic accuracy.
• Checks unit cost to ensure that they are charged as per contract price.
• Processes store requisition.
• Checks all store requisitions have been properly approved by authorised person.
• Checks on outlets requisition and keeping stock above par.
• Calculates potential food and beverage cost of various outlets and overall cost of sales so that
immediate action on cost control can be taken.
• Controls menu costing and pricing
• Keys in computer on daily receiving function.
• Helps to check and match invoices or delivery order with purchase order or purchase requisition.
• Spot checks on receiving of goods to ensure that they are in accordance with the specification set by
Management
• Controls inventory of Store items.
• Random checks of store level as to control losses, spoilage, damage and obsolescence. Carries out
monthly stock take of store
• Reports discrepancies to Director of Finance.
• Controls inventory in food and beverage outlets.
• Random checks of par stock level.
• Spot checks on portion and wastages.
• Prepares and report the interim weekly and the monthly F&B Costs
• Controls and re-costs House Charge
• Posts on a monthly into the General Journal all F&B Adjustments
• Process and post all Goods Received without invoice accrual
• Schedule periodic spot checks of bars and kitchen areas to check on the proper usage and storing of
raw materials
• Demonstrate Awareness of HACCP policies and procedures and ensure all procedures are conducted
safely and within HACCP guidelines and ensure direct reports do the same.
• Prepares Monthly and Annual VAT declarations
• Prepares VAT monthly payments
• Processes self billing invoices
• Prepares the self-consumption VAT computation
• Maintain updated and files all VAT registers (Sales, Purchase, Self Billing and Intrastat) on a monthly
basis
• Implement and maintain all fiscal reports required by existing fiscal laws and new laws (any type)
• Maintain controls on City Tax and prepare the quarterly payments to the municipal bank
• Resolve small issue on tax claims with tax office
• Assist appointed consultant in resolving tax claims
• Liaise with SIAE for monthly and extraordinary payments
• Prints and file the General Journal and the Master Accounts
• Keep bank contracts, bank guarantees and related documentation
• Assists to quarterly reviews of the Compulsory Auditors
• Maintain accounting documentation archive room
• Performs other duties as required
Contacto
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