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Travel and Expenses Administrator– (M/F/D) (M/F)


17.01.2023 | Lisboa | Referência: 2060518


Travel and Expenses Administrator– (M/F/D) (M/F)


Our client

Are you looking for a career with purpose and dedicated to improving people’s well-being around the world? It’s an exciting time to join Essity and be part of our ambition to enhance service levels, drive efficiency and harmonization.? We are looking for talented individuals who want to make an impact and contribute to our global organization. Together we can make a difference!

Your new company 

Our client is one of the leading global developers, producers and sellers in the categories in which they operate, with number one or number two brands/market positions around the world, with impactful innovations coupled with sustainable initiatives solutions and purposeful innovations, and a € multi-billion turnover.

Your new role

The HR Administrator performs/ maintains and administers defined transactional HR services according to defined processes, securing efficient, accurate and on time delivery to the respective organization.

  • Deliver transactional HR services to the organization in accordance with established guidelines so that HR-related matters are administered quickly and accurately

  • Perform quality checks and secures HR process delivery as defined in Service Level Agreements

  • Provide input to the key contact regarding needed changes, inefficiencies or other possible issues

  • Respond to enquiries and assist employees, managers and other HR to complete HR-related forms to ensure that the information provided is accurate and complete

  • Follow-up with employees, managers, or external agencies to verify that the information provided is accurate and complete

  • Contribute to finding and implementing effective solutions in a matrix organization

  • Delivers travel services to the defined organization in accordance with established guidelines and policies incl. tax and legal regulations

  • Performs quality checks and secures compliance with internal and external regulations

  • Respond to enquiries and assists employees in the area of travel topics

  • Travel administration:

- Travel expense checks vs. rules and regulations

- Contacts employees if corrections needed

- Created defined reports & checks

- Regular information to travellers about legal & other changes

- Executes needed trainings for the travellers/newcomers

- Supports employees in the travel area

- Key contact for an own software.

What you need to succeed 

  • Bachelor’s degree or minimum of 2 years of relevant work experience

  • Over 3 years of experience is an advantage

  • Excellent business, communication, and analytical skills, enabling collaboration with various functions

  • Diligent, thorough, high level of attention to detail

  • Experience from Travel Admin is an advantage

  • Proactive and innovative approach

  • Flexible - readily adapts to change and new systems and/or methods

  • Office 365 required, Workday, Concur or similar is an advantage

  • Deliver with quality and speed, drive change and engagement

  • Global Perspective

  • Self-driven, Communicates Effectively, Team player with the proven ability in strong collaboration

  • Fluency in English – Required

What the company can offer 

Be part of an international company that is committed to the well-being of its employees, where you can learn and develop in a career that you drive, coupled with competitive rewards and the ability to participate in building a new, strategic component for the company. With an office located in Lisbon, you will work within a sustainable building boasting panoramic views, close to amenities, public transport and the airport.

Your next step 

Has this opportunity triggered your curiosity? Click on "Apply Now" and find out if this opportunity is for you. If you have any questions, please contact us.