Empresa:

Alex Partners

Descrição da Função

Alex Partners are an Executive Search Consultancy with offices in London and Lisbon.

We partner exclusively with some of Europe's most innovative, high-growth, investment-backed, Technology and IT Services companies, with a particularly strong track record of success in France, The Netherlands, UK and Iberia.

Specifically, we work with our partners, to shape their Go-To-Market, Finance, M&A, General Management and Operations teams through our two brands, Futures and Growth.

Alex Partners employs a borderless approach to all searches, ensuring alignment to our partners' specific needs, without geographical limitations.

This is a varied and fast-paced support role, ideal for someone who loves organisation, people interaction, and teamwork. You'll help source candidates, manage applications, maintain data accuracy, and coordinate interviews - acting as the backbone of our recruitment operations.

Key Responsibilities:

Candidate Research, Sourcing & Application Management

• Support consultants with candidate resourcing, screening, and shortlisting.
• Build and maintain comprehensive talent pools to support ongoing recruitment projects.
• Manage and process all incoming job applications for specific projects, ensuring timely responses and a positive candidate experience, through job boards, LinkedIn, and our CRM database.
• Maintain an organised workflow from initial application through to interview scheduling.
• Schedule interviews and liaise with candidates and clients to confirm details.

Database & Administration Support

• Prepare and type up interview notes and candidate cover sheets for shortlisted candidates, providing consultants and clients with clear, well-presented summaries.
• Maintain and update candidate and client records in the CRM system.
• Prepare and format CVs, ensuring consistency and professionalism.
• Assist with compliance and onboarding documentation (right-to-work checks, references, etc.).
• Provide general administrative support to consultants and the leadership team.
• Track key recruitment metrics and produce basic reports when required.
• General ad hoc support regarding team travel, expenses, office management, note taking in meetings, preparing presentations.

Business Development Support

• Building build target lists for the team to use for sourcing and business development

We're looking for someone who's proactive, detail-oriented, and thrives in a fast-paced, people-focused environment.

You'll bring:

• Previous experience in an administrative, coordination, or resourcing role (ideally within recruitment / search firm).
• Excellent organisation and time management skills.
• Strong communication and interpersonal abilities.
• Confident IT skills - MS Office, ATS/CRM systems, and job boards (Bullhorn or Vincere experience a plus).
• A team player mindset with a flexible, can-do attitude.
• A genuine interest in recruitment and talent management.

Observações

Lisboa (Portugal)