Review and ensure completeness of incoming external funding applications/requests.
Coordinate triaging of requests to appropriate reviewers and business areas.
Provide guidance to ensure appropriate approvals are obtained and retained.
Perform preliminary reviews to ensure the company does not contract with debarred, excluded, or restricted entities.
Ensure timely generation and receipt of executed LOAs/contracts.
Coordinate provider requests for changes to LOAs/contracts.
Capture data elements to ensure adherence to physician payment reporting requirements (Open Payments, EFPIA, etc.).
Ensure accurate and timely distribution of payments and collaborate with Accounts Payable to resolve issues.
Monitor and support day-to-day processing functions, including issue handling and resolution.
Collaborate with internal stakeholders to mitigate compliance risks and maintain documentation.
Assist in determining the completeness and accuracy of records and maintain up-to-date documentation.
Work with vendors to ensure timely and accurate invoicing standards.
Collect, review, and store documentation, including Needs Assessment, executed agreements, W9s, etc.
Consult and escalate compliance, legal, or regulatory matters.
Maintain high levels of external customer satisfaction.
Perform accurately while meeting productivity measures.
Assume and perform other duties as needed (e.g., UAT, project support, training).
Bachelor’s degree
Experience in a similar role
Strong technical/systems experience and skills (e.g., SAP, Excel, SharePoint, etc.)
Strong attention to detail and strong organisational skills
Excellent written and verbal communications skills in English (preferable Portuguese)
Experience working with global/cross-functional teams and demonstrated ability to partner effectively with others
Prior experience in the biopharmaceutical industry (Sales, Marketing, Research & Development, Compliance, Legal, Procurement) or a consulting firm working with pharmaceutical clients
Familiarity with the technical and functional elements of requirements, including but not limited to compliance, legislation, data sources/quality, and reporting.
Understanding of SAP and purchase to pay systems / processes, Procurement
Experience with finance, auditing, quality assurance/control, SOX and/or risk management
Global/cross-cultural experience