Empresa:

Portuguese Investors Club

Descrição da Função

Personal Assistant to CEO & Office Manager - RealEZ & Uniqon (Porto)

Location: Porto, Portugal (On-site)

Employment Type: Full-time High-availability role

About the Role

RealEZ and Uniqon are two closely connected companies operating as part of a growing real estate group in Portugal, active in property management, development, and investment projects.

We are seeking a highly capable, detail-oriented, and trustworthy Personal Assistant to the CEO & Office Manager to support the CEO across both companies and to serve as a key operational and administrative anchor for the group.

This is a hands-on, high-responsibility role combining executive assistance, project tracking, financial administration, and office management. The role requires full availability, strong ownership, and the ability to manage multiple priorities in a fast-paced real estate environment.

Key ResponsibilitiesExecutive & Operational Support

• Provide daily, direct support to the CEO across RealEZ and Uniqon, including calendar management, task prioritization, follow-ups, and execution tracking.
• Act as a central coordination point between the CEO, internal teams, partners, and external stakeholders.
• Prepare management reports, summaries, presentations, and internal documentation.
• Ensure implementation and follow-through of management decisions across both companies.

Project Monitoring & Reporting

• Track real estate projects across different stages (planning, licensing, construction, sales, and operations).
• Maintain up-to-date project timelines, dashboards, and status reports.
• Collect, organize, and consolidate data from internal teams and external service providers.
• Support administrative and regulatory documentation related to projects.

Financial Administration & Accounting Coordination

• Manage ongoing financial administration for both companies, including invoices, payments, expense tracking, and basic cash-flow monitoring.
• Work closely with the local accountant (CPA) on bookkeeping, reporting, and compliance.
• Coordinate with banks, legal advisors, notaries, and other professional service providers.
• Support preparation of financial and management reports.

Office & Vendor Management

• Oversee day-to-day operations of the Porto office serving both RealEZ and Uniqon.
• Manage relationships with suppliers, service providers, and contractors.
• Handle procurement, contracts, and office logistics.
• Support onboarding and coordination of team members and external collaborators.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role - preferably in real estate, finance, or professional services.
• Full professional fluency in both English and Portuguese - mandatory.
• Strong organizational, analytical, and follow-up skills.
• High level of discretion, reliability, and confidentiality.
• Ability to manage multiple projects simultaneously and work under pressure.
• Strong proficiency with Microsoft Office / Google Workspace; financial or reporting tools are an advantage.
• Full availability and high responsiveness required.

Observações

Porto (Portugal)