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Office Manager and IT Administrator (M/F/D) (M/F)


25.09.2023 | Porto | Referência: 2098348


Descrição da Função

We're currently working with a US multinational company, which is starting the implementation of a Shared Service Center in Porto. They are looking to build a shared services operation focused on Accounts Payable, with further expansion into other functions planned in the mid term. This role will provide a wide range of administrative support to the team working in the Shared Service Center.  

Your new role

  • Manages the office space, including (temporary) office assignments
  • Maintains the stock of office material and supplies
  • Manages the budget for office administration, analyzing and comparing costs, handling the purchasing
  • Coordinates external parties for facility management, security, maintenance
  • Provides general support to employees and visitors
  • Provides 1st level support for IT issues regarding: Office software, SAP, phones, printers, conferencing tools, etc.
  • Sets up IT equipment for new colleagues
  • Provides basic training on the IT equipment
  • Performs other duties as directed by management

What you'll need to succeed: 

  • Minimum of 3 years work experience providing daily administrative management for a global business support center
  • Strong working knowledge of IT administration and system security
  • Advanced organizational skills, open minded and receptive to change
  • Demonstrated ability to collaborate and communicate professionally in English and with multiple parties (other languages a plus)
  • Experience working and interacting with customers and technical staff
  • Self organized working style with ability to work independently and as part of a team
  • Strong administrative, analytical, and problem solving skills
  • Advanced interpersonal, customer response and service skills


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