The Office Assistant will provide administrative and clerical support to ensure the efficient operation of the office within the company. This position, based in Lisboa, requires strong organizational skills and attention to detail to manage daily office tasks effectively.

Principais responsabilidades

• Coordinate all business travel arrangements for employees across the group, including flight bookings, hotel accommodation, ground transportation, restaurant reservations, and travel itineraries.
• Support employees with travel-related requests, ensuring compliance with internal travel policies and budget guidelines.
• Oversee the day-to-day management of the office, ensuring facilities are well maintained, organised, and fully operational.
• Coordinate office suppliers and service providers, including cleaning, maintenance, office equipment, stationery, catering, and other workplace services.
• Monitor office supplies and manage inventory, placing orders as required while maintaining cost efficiency.
• Partner with the Finance team by processing invoices, tracking office-related expenses, and supporting purchase order and procurement processes.
• Collaborate with the IT team to support new employee onboarding, workspace preparation, office equipment coordination, and general office technology requirements.
• Work closely with the People team to support employee engagement initiatives, onboarding activities, internal communications, and workplace wellbeing programmes.
• Support the Marketing and People team in executing internal and external events, company celebrations, meetings, workshops, and corporate initiatives.
• Manage correspondence, and deliveries, directing enquiries to the appropriate teams.
• Coordinate logistics for meetings and events, including venue preparation, catering, materials, and visitor arrangements.
• Welcome visitors, clients, and suppliers.
• Maintain office policies, procedures, and administrative documentation, ensuring records remain accurate and up to date.

Perfil desejado

• Previous experience in an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator role.
• Availability to work on-site on a full-time basis.
• Comfortable working in a fast-paced environment with frequently changing priorities, demonstrating flexibility, resilience, and the ability to reprioritise tasks effectively.
• Excellent organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills with a customer-focused approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and collaboration tools.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Professional, proactive, and adaptable attitude.

Benefícios adicionais

• Temporary contract with potential for skill development.
• Supportive and professional work environment.