Ous client is a leading multinational company that is looking for an Executive Team Assistant.

Description

• Provide high-level administrative support, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents as needed.
• Manage and prioritize incoming communications, including phone calls, emails, and mail, and handle them professionally and efficiently.
• Coordinate and organize meetings and conferences, including arranging logistics, catering, preparing agendas, taking minutes, and following up on action items.
• Prepare and process expense reports, ensuring accuracy and timeliness.
• Partner with local marketing and comms to organize content and create presentations for internal leadership meetings, staff events, off-site retreats, and town hall calls.
• Partner with the local marketing and comms team to coordinate operational activities, meetings, outreach activities.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)

Profile

• Education, experience, and skills:
• 5+ years of relevant experience
• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills, with the ability to multi-task and prioritize effectively in a fast-paced environment.
• Strong attention to detail, ensuring accuracy in all tasks and deliverables.
• Professional written and verbal communication skills.
• Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exceptional interpersonal skills, with the ability to interact with individuals at all levels internally and externally.
• Proactive problem solver with the ability to think critically and make sound decisions.
• High level of discretion and confidentiality.
• Ability to adapt quickly to changing priorities and work independently with minimal supervision
• Fluent in Portuguese and English, Spanish is a plus

Job Offer

A great opportunity for your professional growth.