We are seeking a highly organized and proactive Personal Assistant /Executive Assistant to support together our Group Operations Center and our Executives located abroad.

Description

Executive Assistant

• Provide high-level administrative support to senior executives located abroad;
• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements;
• Prepare meeting agendas, take minutes, and follow up on action items;
• Draft, edit, and proofread documents, reports, and presentations;
• Handle confidential information with the utmost discretion;
• Assist with the preparation and coordination of corporate events and projects;
• Serve as a liaison between executives and other staff members;
• Conduct research, upload and compile data to assist with decision-making.

Office Management

• Oversee daily office operations to ensure a smooth workflow;
• Manage office supplies, inventory, and equipment maintenance;
• Coordinate with IT to address technical issues and ensure the functionality of office systems;
• Handle correspondence, including emails, phone calls, and mail;
• Maintain a clean, organized, and professional office environment;
• Plan and coordinate office events, meetings, and conferences;
• Ensure compliance with health and safety regulations;
• Manage office budget and expenses, including processing invoices and managing petty cash.

Profile

• Bachelor's degree in Business Administration, Management, or related field preferred;
• Proven experience as an Office Manager, Executive Assistant, or in a similar role;
• Over 5 years of experience in similar roles;
• Exceptional organizational and multitasking abilities;
• Strong written and verbal communication skills;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software;
• Ability to handle sensitive information with discretion and confidentiality;
• Excellent problem-solving skills and attention to detail;
• Ability to work independently and as part of a team;
• Professional demeanour and a positive attitude.

Job Offer

• • An entrepreneurial working environment in a young and motivated team;
  • A multicultural environment where we promote diversity, talent & ideas;
  • The ability to work and interact with a wide variety of specialists;
  • Internal trainings and career development.