Empresa:

Taib Group

Descrição da Função

Taib Group is a multi-regional family group bringing together a diverse ecosystem of companies operating across Africa, Europe, the Middle East, and the United States. The Group supports a range of activities, including infrastructure and real estate development, project delivery, investment initiatives, and long-term asset development.

We are looking for a highly organized and proactive Executive Assistant to support the Group leadership team from our Lisbon office.

We are specifically looking for candidates with 3-5 years of relevant experience supporting senior stakeholders.

This role works closely with the Chief of Staff and senior leadership, supporting day-to-day executive coordination and ensuring smooth scheduling, well-prepared meetings, and structured documentation.

The position is suited for someone who enjoys working in a fast-paced international environment, takes ownership of their work, and is comfortable combining hands-on administrative work with exposure to senior leadership processes.

This role is best suited for candidates looking to grow into a senior Executive Assistant position over time.

Key Responsibilities

• Executive calendar coordination across multiple time zones
• Leadership meeting preparation (materials, follow-ups, coordination)
• Preparing and formatting presentations and internal documents
• International travel coordination and logistics
• Organizing and maintaining shared digital workspaces (Microsoft 365)
• Providing hands-on administrative and operational support

Profile

• 3-5 years of relevant experience as an Executive Assistant/coordination role
• Excellent written and verbal English
• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• Highly organized, reliable, and detail-oriented
• Proactive, with a strong sense of ownership
• Comfortable handling both routine administrative tasks and evolving responsibilities
• Interested in learning, developing, and growing within the role
• Comfortable working in an international environment

Additional Note

This role includes hands-on administrative work and is designed for candidates looking to develop into a more senior Executive Assistant role over time.

Observações

Lisboa (Portugal)