We are seeking a highly organized and proactive Office Manager /Executive Assistant to support together our Group Operations Center and our Executives located abroad.

Description

Executive Assistant

• Provide high-level administrative support to senior executives located abroad
• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare meeting agendas, take minutes, and follow up on action items
• Draft, edit, and proofread documents, reports, and presentations
• Handle confidential information with the utmost discretion
• Assist with the preparation and coordination of corporate events and projects
• Serve as a liaison between executives and other staff members
• Conduct research, upload and compile data to assist with decision-making

Office Management

• Oversee daily office operations to ensure a smooth workflow
• Manage office supplies, inventory, and equipment maintenance
• Coordinate with IT to address technical issues and ensure the functionality of office systems
• Handle correspondence, including emails, phone calls, and mail
• Maintain a clean, organized, and professional office environment
• Plan and coordinate office events, meetings, and conferences
• Ensure compliance with health and safety regulations
• Manage office budget and expenses, including processing invoices and managing petty cash

Profile

• Bachelor's degree in Business Administration, Management, or related field preferred
• Proven experience as an Office Manager, Executive Assistant, or in a similar role
• Over 5 years of experience in similar roles
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Ability to handle sensitive information with discretion and confidentiality
• Excellent problem-solving skills and attention to detail
• Ability to work independently and as part of a team
• Professional demeanour and a positive attitude

Job Offer

• An entrepreneurial working environment in a young and motivated team
• A multicultural environment where we promote diversity, talent & ideas
• The ability to work and interact with a wide variety of specialists
• Internal trainings and career development