Your new role
The Executive Assistant will primarily provide dedicated administrative assistance to the senior management team, while also providing general backup support to the Head of People and Culture and their teams.
- Managing the diary and mailbox of the Managing Director, taking meetings minutes when required, assisting him on a day to day basis;
- Liaising and negotiating schedules with internal and external stakeholders;
- Providing timely information and advice on key issues as they arise to facilitate executive decision-making, identifying potential solutions and making recommendations where appropriate;
- Collaboration and coordination of information on priority projects, and in preparation of meetings, off-sites and workshops;
- Booking and managing all travels related activity;
- Expense and finance management;
- Providing support as needed to the broader senior management team;
- Handling mails, incoming calls, welcoming visitors;
- Providing HR administrative support when needed;
- Ensuring a smooth and enjoyable running of our great working environment office supplies management and ordering;
- Internal events’ organization, from movie nights to official celebrations;
- Help maintain the company image on social networks and job boards.
What you'll need to succeed
- Demonstrated experience in similar role, ideally gained in the high-tech industry;
- Full fluency in Portuguese, English and French, both written and verbal is a must;
- Crisp communication and interpersonal skills;
- Quick adaptation and curiosity to new technologies;
- Self-starter - solution focused, can-do and resourcefulness personality;
- Well rounded personality with a good sense of humour.
What you'll get in return
You will have the opportunity to grow and develop your personal and professional competences, contact with high level figures and with an attractive expected salary commensurate with experience.
You will play a key role in maintaining their unique culture, making the project’ experience a unique one.