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Office Facilities Manager (M/F)


09.05.2021 | Porto | Referência: 2020159


Office Facilities Manager (M/F)


The Company

Multinational company located in Porto.

Main Responsabilities

? Manage the upkeep of equipment and supplies to meet health and safety standards

? Inspect buildings’ structures to determine the need for repairs or renovations

? Review utilities consumption and strive to minimize costs

? Supervise all facilities staff (technicians, cleaning etc.) and external contractors

? Control activities like parking space allocation, waste disposal, building security etc.

? Allocate office space according to needs

? Ensure that reception is working properly;

? Receive & distribute post and go to post office when required;

? Office consumables management

? Management and control of the office material (office depot) + orders (pens, books, paper, etc)

? Receiving orders (packages, paper, other material)

? Air conditioning complaints management

? Preparation of meeting rooms - cleaning, organization of the room, meals

? Coffee machine and vending management – claims, orders

? Reception of visits and monitoring

? Reception of candidates for interview and contact with HR

? Organization of events

? Contact with suppliers

? Ensure that the rules for the use of space are visible and are being complied with what was shared

? Room reservation

? Schedule cleaning and post it in the social areas cleaning

? Locker management and assignment / delivery

? Delivery and control of access cards

? Patio rules & organization

? Regular communication of the rules & ensure compliance

? Ensure safety rules and train employees on safety measures and office rules and organization


? Training on administrative or secretarial area

? Previous experience in similar activities – 5 years

? Fluent in English – written and spoken - mandatory

? Other languages - valued

? Good knowledge of IT tools – Microsoft tools – Outlook, excel, PowerPoint, teams, Sharepoint

? HSQE training and experience valuable but not mandatory

? Good communication and influencing skills

? Negotiation skills

? Positive mindset, structured thinking. Ability to work in a changing and flexible environment

? Passionate about people and communication

? Motivated by working in an international context & enjoy working in a diverse team

? Organized and structured person

? Dynamic and proactive

? Problem solver oriented

Next Step

In case you're interested in this opportunity, apply, by clicking in "Enviar candidatura" and sending us your updated CV.