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Hr Administrator Travel – (M/F/D) (M/F)


28.01.2023 | Lisboa | Referência: 2050145


Descrição da Função

Our client 

Are you looking for a career with purpose and dedicated to improving people’s well-being around the world? It’s an exciting time to join Essity and be part of our ambition to enhance service levels, drive efficiency and harmonization.? We are looking for talented individuals who want to make an impact and contribute to our global organization. Together we can make a difference!

Your new role

Global Operational Services (GOPS) is a global unit with 1,900 employees, located in over 43 countries worldwide, that delivers sustainable business value to Essity and our customers, by driving group wide operational efficiencies through Global Business Services (GBS), Essity IT and Global Sourcing.

 GBS is a key support organization to Essity and consists of different service lines carrying out operational services such as Financial Services, Customer Administration Services, Sourcing Administration Services, HR Services, Master Data Services, IT support and Facility Management.

The HR Administrator performs/ maintains and administers defined transactional HR services according to defined processes, securing efficient, accurate and on time delivery to the respective organization.

  • Deliver transactional HR services to the organization in accordance with established guidelines so that HR-related matters are administered quickly and accurately

  • Perform quality checks and secures HR process delivery as defined in Service Level Agreements

  • Provide input to the key contact regarding needed changes, inefficiencies or other possible issues

  • Respond to enquiries and assist employees, managers and other HR to complete HR-related forms to ensure that the information provided is accurate and complete

  • Follow-up with employees, managers, or external agencies to verify that the information provided is accurate and complete

  • Contribute to finding and implementing effective solutions in a matrix organization

  • Delivers travel services to the defined organization in accordance with established guidelines and policies incl. tax and legal regulations

  • Performs quality checks and secures compliance with internal and external regulations

  • Respond to enquiries and assists employees in the area of travel topics

  • Travel administration:

- Travel expense checks vs. rules and regulations

- Contacts employees if corrections needed

- Created defined reports & checks

- Regular information to travellers about legal & other changes

- Executes needed trainings for the travellers/newcomers

- Supports employees in the travel area

- Key contact for an own software.

What you will need to succeed

  • Bachelor’s degree or minimum of 2 years of relevant work experience

  • Over 3 years of experience is an advantage

  • Excellent business, communication, and analytical skills, enabling collaboration with various functions

  • Diligent, thorough, high level of attention to detail

  • Experience from Travel Admin is an advantage

  • Proactive and innovative approach

  • Flexible - readily adapts to change and new systems and/or methods

  • Office 365 required, Workday, Concur or similar is an advantage

  • Deliver with quality and speed, drive change and engagement

  • Global Perspective

  • Self-driven, Communicates Effectively, Team player with the proven ability in strong collaboration

  • Fluency in English – Required

What the company can offer

Be part of an international company that is committed to the well-being of its employees, where you can learn and develop in a career that you drive, coupled with competitive rewards and the ability to participate in building a new, strategic component for the company. With an office located in Lisbon, you will work within a sustainable building boasting panoramic views, close to amenities, public transport and the airport.

Next Steps

Has this opportunity triggered your curiosity? Click on "Apply Now" and find out if this opportunity is for you. If you have any questions, please contact us.


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