Empresa:

Beats Medical

Descrição da Função

Company Description

Beats Medical is a global leader in digital assessments, therapies, and biomarkers for Central Nervous System (CNS) Conditions and Rare Diseases. Our patented Colbolt platform provides seamless access to top-tier assessments and therapies with embedded digital biomarker capabilities-enhancing the understanding and treatment of these conditions.

Our technology supports pharmaceutical partners across the clinical development lifecycle, from early R&D through post-commercialisation data collection.

Role Overview

We are seeking a highly capable and proactive Executive Assistant, with a particular focus on sales enablement and external coordination. The successful candidate will support the CEO in managing a high-volume pipeline, ensuring follow-ups are timely, meetings are scheduled, and communication is polished and professional.

This part-time role is fully remote and ideal for a detail-oriented, tech-savvy assistant who thrives in a fast-paced, mission-driven environment.

Key Responsibilities

• Draft and manage client communications, follow-ups, and outreach in HubSpot CRM
• Schedule and coordinate internal and external meetings across multiple time zones
• Maintain the calendar, email triage, and task prioritisation
• Join client calls as needed, taking ownership of next steps and follow-ups
• Prepare agendas, notes, and supporting materials for meetings
• Provide general executive support and administrative coordination
• Prepare content and messaging for conference-related outreach; manage booking, travel, and follow-ups to maximise meetings and impact around key industry events
• Ensure data accuracy and organisation within CRM and digital tools

Required Experience & Skills

• 4+ years' experience supporting a senior executive in a fast-paced environment
• Excellent organisational, planning, and project management skills
• Exceptional written and verbal communication skills; able to draft high-quality content
• Proactive and resourceful with the ability to work independently
• Strong IT skills including proficiency in Microsoft Office including powerpoint and CRM ie Hubspot
• Professional presence and confidence in client-facing situations
• High attention to detail and commitment to accuracy, confidentiality and follow up

Key Competencies

• Time Management - Able to prioritise effectively and meet deadlines consistently
• Exceptional Communication Skills - Clear, concise, and engaging in both written & verbal formats
• Problem-Solving - Proactive approach to resolving issues independently
• Adaptability - Flexible and able to manage shifting priorities with focus

Preferred Qualifications

• Experience in writing professional content or related health or scientific field
• Fluent in English
• Bachelor's degree in Administration, Communications, or related field

Observações

Lisboa (Portugal)